Attendees:

X	Sean OíHara		Sam Provil	X	Ed Rosenstein	X	Jeff Guarnera
X	Donna Detisch		Walt Bowman		Terry McArdle	Ý	Carole Sudar
X	Eric Schorr	X	Larry Mack		Tom Kimbrough	Ý	Dan Fix
X	Larry Van Dyke	Ý	Ed Mechler		Dan Faux	X	Fred Arnold
	Dennis Hack	X	Dick Kimball	X	Dave Eckert	X	Rodger Duffy

Summary of New Action Items:

Status	Assigned	Owner	Action Item
Closed	20 Nov 2001	Sean OíHara	Contact PMI to determine what is required to enact the increase in dues. Post Meeting Update:Ý Our dues increase to $20 will be implemented starting on 1/1/2003.Ý Sean will contact Mary Kate Webber in June to finalize.
Open	20 Nov 2001	Donna Detisch	Contact the Oklahoma group to register our monthly meeting PDU certification numbers.Ý
Open	20 Nov 2001	Larry Van Dyke	Contact Rita Schaier for a status on the Awards program.
Open	20 Nov 2001	Larry Mack	Contact the ESWP to determine if their facilities are available on 2/21/2002.
Open	20 Nov 2001	Larry Van Dyke	Send a copy of the current format of volunteer listings to Fred Arnold.
Open	20 Nov 2001	Larry Van Dyke	Send an email publicizing the volunteer opportunities.
Open	20 Nov 2001	Larry Van Dyke	Send an email publicizing the redesigned web site.
Open	20 Nov 2001	Ed Rosenstein	Develop an email to solicit volunteers for the PMP prep course Host Committee and review it with Sean OíHara.
Open	20 Nov 2001	Jeff Guarnera	Publish an email that will provide information on PDU qualifying activities.Ý
ÝClosed	20 Nov 2001	Sean OíHara	Send communication to Board regarding the scheduling of the BOD strategy meeting. Post Meeting Update:Ý Sean reserved a conference room at Ketchum (Six PPG Place, 13^th Floor) from 12:00 ñ 5:00 PM on 1/4/02.Ý Sent email to Board with that information.
Open	20 Nov 2001	Dee Pfiel	Contact Donna Detisch to acquire a template for producing PDU certificates of attendance.Ý
Open	20 Nov 2001	Rodger Duffy	Research providing links on our web site to local firms that provide Project Management training (including if we should charge for this service).
Open	20 Nov 2001	Ed Rosenstein	Provide information on the rates that PMI HQ charges for web site links to Rodger Duffy.
Open	20 Nov 2001	Ed Rosenstein	Send Sean OíHara an email with the details of the PMI HQ web site REP provider search problem.
Open	20 Nov 2001	Dave Eckert	Check with web site provider to see if they can provide hit count information.
Open	20 Nov 2001	Larry Van Dyke	Provide survey data on preferred starting times to Larry Mack and Jeff Guarnera.
Open	20 Nov 2001	Larry Mack	Look into providing hors díoeuvres instead of a full dinner at Chapter meetings.
Open	20 Nov 2001	Larry Van Dyke	Add Librarian volunteer to volunteer list.
Open	20 Nov 2001	Donna Detisch	Provide the presentation evaluation results to the Programs Director (Larry Mack) and Jeff Guarnera.

Summary of Action Items Previously Identified:

Status	Assigned	Owner	Action Item
Open	21 Aug 2001	Sean O'Hara	Provide an updated the introductory letter to Dave Eckert for posting on the web site.
Open	21 Aug 2001	Dennis Hack	Develop email to announce pro bono opportunity.

Agenda Items:

Status	Owner	Item To Be Discussed	Status/Outcome
Closed	Sean OíHara	Opening comments, meeting procedures	Sean OíHara reviewed the meeting procedures.Ý The published agenda will be followed sequentially.Ý New items will be added to the end and addressed if time permits.Ý Five minutes (maximum) is allotted for each item
Closed	Sean OíHara	Review schedule for 2002 BOD Meetings (all Tuesdays)	The 2002 BOD meetings will be scheduled for the 3^rd Tuesday of February, May, August, and November.
Closed	Eric Schorr	Provide status of Treasury & Finance	Eric provided a status of the 2001 budget and reviewed proposed budget for 2002 (see attached).Ý The chapter is expected to again operate at a deficit in 2002.ÝÝ The Board approved an increase in Chapter dues to $20 per year.Ý It is believed that PMI HQ has a formal process for enacting an increase in dues.Ý It is possible that the dues increase would not take effect until 2003.Ý Action Item:Ý Sean Oíhara will contact PMI to determine what is required to enact the increase in dues.
Closed	Donna Detisch	Provide status of Membership & Recruiting	Donna Detisch reported that Chapter membership now stands at 595.Ý Recent attrition of members has been about equal to our growth.Ý Donna believes that the Chapter still has a lot of potential to grow and is working on developing a set of letters to increase membership including letters that would be sent to: … People who are PMI members but not Pittsburgh Chapter members … People who do not renew their Chapter memberships … New Chapter members to welcome them to the Chapter and encourage them to participate Donna is also in the process of registering our monthly meeting PDU certification numbers with the certification tracking group in Oklahoma.Ý Action item: Donna will contact the Oklahoma group to register our monthly meeting PDU certification numbers.Ý
Closed	Larry Van Dyke	Provide status of Communications & Publicity	Larry Van Dyke reported that we continue to utilize four primary communication channels; hard copy mailings, email, the website, and publicity in periodicals.Ý Larry stated that a focus over the coming months will be to ìprofessionalizeî the monthly mailings.Ý Larry also stated that eventually, the monthly mailings may evolve into a full-fledged newsletter that could include standard newsletter items like articles, etc., but that will require additional volunteers.Ý Fred Arnold suggested that the SIGS could provide useful material for newsletters and would probably allow us to reprint articles.
Closed	Larry Mack	Provide status of Programs	Larry Mack reported that presenters for the monthly meetings are fully scheduled through June, 2002.Ý Whether or not we will have an Awards program in 2002 is still undecided.Ý Action item:Ý Larry Van Dyke will contact Rita Schaier for a status on the Awards program. The Board voted to move the February meeting, currently scheduled for Valentines Day (2/14) one week later to 2/21 provided that the ESWP is available on 2/21.Ý Action Item:Ý Larry Mack will contact the ESWP to determine if their facilities are available on 2/21.Ý Note: If the February Chapter meeting is moved to 2/21, the BOD meeting will be moved to 2/12.ÝÝ Larry Van Dyke noted that Larry Mack will transition the position of Program Director to Jeff Guarnera.Ý Larry Mack and Jeff Guarnera will work the details of theÝ transition over the next several months.
Closed	Sean	Request members to dial into PMIís audioconference on 4 Dec at noon ñ ì2002 PMI Professional Awards Programî (no fee)	Sean OíHara requested that Board members participate in this PMI audioconferenceÝ in order to gain an understanding of how the awards program works.Ý The Pittsburgh Chapter may have some activities that are deserving of PMI awards.Ý The audioconference is scheduled for noon and 10:00PM and lasts one hour.
Closed	Larry Van Dyke	Review Volunteers needed	Larry Van Dyke reviewed the current set of volunteer positions that are currently advertised on the web site.Ý Open positions are organized as committees in the following categories:Ý General Committees, Communications Committees, and Publicity Committees.Ý Fred Arnold stated that he would like to add information for an IT SIG Leader position.Ý Action Item:Ý Larry Van Dyke will send a copy of the current format of volunteer listings to Fred Arnold. Larry Van Dyke noted that the web site listing has not generated very many responses.Ý Larry Van Dyke also reported that at the recent PMI Leadership Conference the consensus was that personal interaction is by far the best method for effective recruiting of volunteers.Ý Larry Van Dyke asked all Board members to familiarize themselves with the open positions and assist with recruiting volunteers through face-to-face contact.Ý Larry Mack suggested that we also send a special email notice about the volunteer positions. Action item: Larry Van Dyke will send an email publicizing the volunteer opportunities.Ý Action item: Larry Van Dyke will send an email publicizing the redesigned web site.Ý
Closed	Ed Rosenstein	Provide status of Education & Certification	Ed Rosenstein reported that he has teams are hard at work revising the PMP prep course materials.Ý The Host Committee, which would be responsible for actually organizing, conducting, and continuing to improve the course, is not yet staffed.Ý Ed reviewed a document that outlines responsibilities of the Host Committee.ÝÝ Action Item:Ý Ed will develop an email to solicit volunteers for the Host Committee and review it with Sean OíHara. Larry Mack noted that the Chapter needs to publicize when the PMP prep courses will be held as early as possible in order to maximize attendance. Ý Fred Arnold suggested that the Chapter may want to look at preparing materials to help people qualify for the new certificates of added qualification (CAQs) that PMI is developing. Larry Mack noted that, other than the PMP prep course, the chapter has no other revenue generating activities planned in the budget.Ý Donna Detisch reported that one item that the Board should consider is conducting a professional development day.ÝÝ Donna stated that this idea is too preliminary to budget at this time. Ed Rosensten suggested that we could add a ìNeed PDUs?î link on website that links to volunteer page.Ý This will help members who are looking for ways to acquire PDUs. Action Item: Jeff Guarnera will publish an email that will provide information on PDU qualifying activities.Ý
Closed	Jeff Guarnera	Provide status of Email Distribution List	Jeff Guarnera reported that he has completed the process of adding all new Pittsburgh Chapter members to the Yahoo Groups mailing list.Ý The mailing list now includes all current members plus approximately two hundred other persons who at one time or another expressed an interest in receiving our emails.Ý It was decided that we should continue to send emails to these individuals rather than try to clean up the mailing list to include members only.
Closed	Sean	Provide status of Bylaws revision	Sean OíHara reported that the update of the bylaws was being postponed until after the BOD strategy session is held in January, 2002.Ý Sean stated that it is likely that the BOD strategy session will identify additional bylaw changes and Sean recommended that we hold off and update the bylaws once instead of twice. Action Item:Ý Sean will send communication to Board regarding the scheduling of the strategy meeting.
Closed	Fred / Sam	Review IT SIG and Info Session Meetings	Fred Arnold requested that all Chapter meeting announcements include information on any other meetings or presentations that will occur in that month.Ý Larry Van Dyke stated that it is no problem to include this information as long as it is provided by the required deadlines.Ý Larry Van Dyke will provide Fred Arnold with information on the announcement deadlines. Fred Arnold reported that the IT SIG scheduled for January on Bayerís PM Controls within SAP Environment promising to be very interesting. Fred Arnold also reported that Dee Pfiel has volunteered to assist with IT SIG PDU administration.Ý Action Item:Ý Dee should contact Donna to acquire a template for producing PDU certificates of attendance.Ý The possibility of combining PDU administration for the IT SIG and the Chapter was discussed.Ý Each PMI Component (i.e. Chapter or SIG) is responsible for PDU administration on activities that it sponsors.Ý These component sponsored activities would fall in Category 3.Ý It was stated that, from an administration perspective, we probably do not want to mix administration of PDUs from two different components.Ý The PMI contact for PDU administration is Joe Zrby. Fred Arnold is also investigating the possibility of partnering with the Pittsburgh Technology Council IT Division to have reciprocal links on our respective web sites.
Closed	Dave	Update on Website Changes	Dave Eckert reported that the web site has been redesigned based upon feedback received from a recent survey.Ý Thirty people responded and indicated that the content to value most on the web site was meeting information and copies of Chapter presentations.Ý A majority of respondents also indicated that they preferred job information be posted on the web site as opposed to receiving the information in an email.Ý Dave stated that he intends to link to the PMI HQ job opportunity information from the Pittsburgh Chapter web site.Ý Dave is also planning on adding a book review section to the web site in the near future.Ý The issue of providing links from our web site to firms that provide Project Management training locally was discussed.Ý Some Chapters charge for this service.Ý Action Item: Rodger Duffy will research providing links on our web site including if we should charge for this service.Ý If anyone knows of a firm that would like to be included in this, send that information to Rodger.Ý Ed Rosenstein has researched was PMI HQ charges for this service.Ý Action Item:Ý Ed will provide PMI rates to Rodger. Ed Rosenstein also reported that the PMI HQ web site REP provider search function does not work properly.Ý Action Item:Ý Ed Rosenstein will send Sean OíHara an email with the details of the problem. One useful piece of information that is nice to have when discussing charging for items on a web site is information on web site hits.Ý Action Item: Dave Eckert will check with web site provider to see if they can provide hit counts information.
Closed	Larry Mack	Discuss Technicalendar & need to get to them the latest membership list	Not discussed.
Closed	Larry Van Dyke	Provide status of email survey creation to find out preferences (time, locations, duration) in having a Breakfast/Lunch Meeting later in the year (November)	Larry Van Dyke reviewed a summary of the results from the Chapter survey distributed in September (see attached).Ý The survey asked for members to specify their preferences for Chapter meeting times and locations and solicited presentation topics and other improvement ideas.Ý The majority of members preferred the meetings to be held downtown after work.Ý A majority of people also preferred a meeting length of approximately 2 hours.Ý Larry Mack agreed to look into changing the schedule for an upcoming meeting to shorten the overall length.Ý The February meeting is a likely candidate for this change since we may already be changing the date.Ý Larry Van Dyke agreed to do an analysis of preferred starting times from the survey results and provide that information to Larry Mack.Ý Action Item:Ý Larry Van Dyke to provide survey data on preferred starting times to Larry Mack and Jeff Guarnera. Larry Mack also agreed to investigate providing hors díoeuvres as an alternative to the full dinner for the Chapter meetings.Ý Action Item: Larry Mack will to look into providing hors díoeuvres instead of a full dinner.
Closed	All	Discuss idea of charging for advertising / job postings on our web site	Previously discussed.
Closed	All	Discuss New Items (if time allows)	See below.
Closed	Sean	Adjourn Meeting

New Agenda Items

Status	Owner	Item To Be Discussed	Status / Outcome
Closed	Fred Arnold	Review Fred Arnoldís comments	Fred is very pleased with the continued posting of our presentations. Fred likes our new website.
Closed	Sam Provil	Sam Provil has requested that the PM Info Session info be included in chapter mailings.	Larry Van Dyke will coordinate with Sam Provil.
Closed	Donna Detisch	Discuss idea of establishing a Chapter library at the Carnegie Library	Ed Rosenstein reported that the Carnegie Library was very non-committal about establishing a PMI library.Ý It was suggested that the Chapter utilize some ESWP space to establish a library.Ý Books would be loaned on the honor system.Ý A librarian would be required to establish and monitor the library. Action Item:Ý Larry Van Dyke will add Librarian volunteer to volunteer list.
Closed	Larry Mack	Presentation evaluation results	Larry Mack requested that the results from the presentation evaluations be compiled and provided to the Programs Director.Ý Action Item:Ý Donna Detisch will provide the presentation evaluation results to the Programs Director (Larry Mack) and Jeff Guarnera after the holidays.